WordCamp UK Constitution v1.1

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The following Constitution for WordCamp UK was agreed on 15 March 2011.

WordCamp UK Constitution changelog

(Notes: "Members" below refer to the WordCamp UK Core Group; access to the Management System is restricted to Core Group members)

    Definitions & Membership

  1. This is the constitution (“Constitution”) of WordCamp UK (“The Organisation”).
  2. The Organisation has the objectives of holding educational conferences for WordPress publishers, designers and developers based in the United Kingdom and organising other activties relating to WordPress which may include holding or supporting local meetings. ("Objectives").
  3. The Organisation uses an electronic management system to automate clerical processes (“Management System”).
  4. The Organisation has one or more members (“Members”) who support its Objectives.
  5. Each Member nominates an email address at which they will receive important
    notices from the Organisation (“Nominated Email Address”).
  6. Members may access the Management System at the website http://wordcampuk.oneclickorgs.com
  7. Members may view the current Constitution on the Management Systems.
  8. Members may view a register of current Members together with their Nominated Email Addresses on the Management System.
  9. Members may resign their membership via the Management System.

    10. Proposals & Decisions

  10. Members may submit a proposal (“Proposal”) on the Management System.
  11. A Proposal may be voted on for a period of 72 hours starting with its submission (“Voting Period”).
  12. Members may view all current Proposals on the Management System.
  13. Members may vote to support (“Supporting Vote”) or vote to oppose (“Opposing Vote”) a Proposal on the Management System during the Proposal’s Voting Period.
  14. Members may only vote on Proposals submitted during their membership of the Organisation.
  15. All aspects of the Organisation’s activity other than a change to the membership or an amendment to the constitution may be governed by a general decision (“General Decision”).
  16. New Members may be appointed and existing Members may be ejected by a membership decision (“Membership Decision”).
  17. The Constitution may be amended by a constitution decision (“Constitution Decision”).
  18. A General Decision is made when a Proposal that does not concern a change to the membership or an amendment to the Constitution receives Supporting Votes from more than half of the Members during the Voting Period; or when more Supporting Votes than Opposing Votes have been received for the Proposal at the end of the Voting Period.
  19. A Membership Decision is made when a Proposal concerning a change to the membership receives Supporting Votes from more than half of the Members during the Voting Period; or when more Supporting Votes than Opposing Votes have been received for the Proposal at the end of the Voting Period.
  20. A Constitution Decision is made when a Proposal concerning an amendment to the Constitution receives Supporting Votes from more than half of the Members during the Voting Period; or when more Supporting Votes than Opposing Votes have been received for the Proposal at the end of the Voting Period.
  21. Members may view all General Decisions, Membership Decisions and Constitution Decisions on the Management System.

    22. Failsafe Clauses

  22. Should the Constitution be amended in such a way that an impasse arises any Member may submit a special proposal (“Reset Proposal”) to reset the Constitution to the default options for a General Decision, a Membership Decision and a Constitution Decision on the Management System.
  23. A Reset Proposal is enacted if it receives Supporting Votes from more than two thirds of Members during the Voting Period.
  24. Should the Management System become unavailable or defective such that it does not meet the requirements specified in the Constitution any Member may convene an emergency meeting (“Emergency Meeting”) by sending an email to all other Members at their Nominated Email Address stating a date and time at which the meeting shall commence.
  25. An Emergency Meeting shall not be scheduled to commence less than seven days after it is convened except with unanimous written consent of the Members.
  26. Should more than one Member send an email to convene an Emergency Meeting the one that was sent first shall have primacy.
  27. An Emergency Meeting may be conducted in person, by any form of synchronous electronic communication or by a combination thereof.
  28. At a duly convened Emergency Meeting the Members shall be able to make General Decisions on the basis described in the Constitution but stating “support” or “oppose” in place of the Management System.
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